Mail merge for envelopes how to#
Mail merge for envelopes software#
Mail merge for envelopes trial#

Select your printer from the drop down list, then click Properties. This prints just the record on the screen, not the entire recipients list.Ī print window appears. This is the appropriate time to print one envelope, or even a sheet of copy paper that you’ve cut to 6 and a half square, as a test. You’ve reached the final Mail Merge step, and you’re closer to printing your envelopes. Once you’re satisfied, move on to step 6 by clicking Next. Take the time to scroll through the recipients to verify that all of the names and addresses fit nicely on the template. This is the opportunity to convey the mood of the event on your envelope, which is the first correspondence your guests will receive about the event.Ĭhange the font, font size, the vertical placement on the template. Immediately, the address block changes to actual recipient information. The Address Block has been placed on the document template. The “Insert Address Block” window will open where you can tweak the way the information will be presented. The address block is a placeholder for the names and addresses that you insert into the template. Under “Arrange Your Envelopes,” click Address Block. In Step 4, you’ll actually lay out the recipient information on the envelope template. Once the recipients list is in order, click Next to move on. You’re prompted to save your recipients list so type a file name and click Save. When all the recipients are entered, click Close. Enter the information exactly as you’d like it to appear on your envelopes.Ĭontinue to create and populate new entries for as many recipients as needed. In Step 3, under “Select Recipients,” instead of choosing Use an Existing List, click Type a New List, then Create.Ī “New Address List” window opens where you’ll type your recipients’ information, one recipient at a time. If you do not already have a database populated with guests’ names and addresses: Based on how the database file was set up, choose the appropriate options on the “Select Table box” and click OK.Ī new window, “Mail Merge Recipients,” appears where you can verify the formatting and remove certain recipients. Under “Select Recipients,” click Use an Existing List.Ĭlick Browse, navigate to the database file, and double click on it. If your recipient information is already in a database: We’ll show you both methods, starting with a database file that we’ve already populated. Or you can enter all your recipients’ information within Mail Merge. If you’ve already prepared a list of names and addresses in a database program like Excel, you can use that. You might have to change the zoom percentage to 100 or even less to see the entire square envelope template onscreen. 6 and a half square is not listed, but scroll down and click Custom, then type in the dimensions in inches. Under that, click Envelope options.Ī new window will open where you can choose from a list of common envelope sizes. Step 2 asks “How do you want to set up your envelopes?” Choose Change document layout. Select Envelopes, then continue by clicking Next. You’re asked what type of document you’re working on. The Mail Merge workflow interface opens, guiding you through the rest of the process in 6 steps. Click Tools > Letters and Mailings > Mail Merge.

Mail merge for envelopes software#

Our software is Microsoft Office Word 2003 on a PC running Windows 7 and our printer is a recent model Epson inkjet. You can easily replace references to this envelope with your envelope dimensions.

Mail merge for envelopes how to#

We’ll show you how to create a template, enter addresses, set up the printer driver, and finally, print the envelopes.įor this example, we’ll use on of our square envelopes. It’s not that much different from using mail merge in Word.Watch our video to learn how to use Microsoft Word’s Mail Merge feature to print envelopes all at once instead of typing in your guests’ information and printing one at a time. Once happy with your settings, hit the Merge button, and the app does the rest. The sheet you’re drawing information from.The field you want to fill in-first name, email, Cc, or other.Whatever you choose, you can then customize the mail merge settings, including: You can also create a new one using Sheets.

Whatever document you’re on, activate Mail Merge, and the app will let you open an existing spreadsheet of data from Google Sheets or Drive. What you get is a simple but useful array of tools.

If you want to keep using it, you pay an annual or lifetime fee.

Mail merge for envelopes trial#

It offers a free trial of 20 merges and an additional free week to sample the unlimited version. The first add-on to check out on Google Docs is Mail Merge by Quicklution.